Philippine Passport Renewal in Japan
Quick answer
Book a slot on passport.gov.ph for the post that covers your prefecture: the Embassy in Tokyo, the Consulate General in Osaka or the Consulate General in Nagoya. At the Embassy in Tokyo an adult renewal costs JPY 9,000, and the new passport arrives by registered mail in about 1 to 2 months. Bring a self-addressed JPY 600 Letter Pack so it can be mailed to you.
The general process is in our passport renewal abroad guide. This page covers what is different in Japan.
What are the requirements?
For an adult ePassport renewal at the Embassy in Tokyo:
- Confirmed online appointment from passport.gov.ph.
- The application form printed from the appointment system.
- Your current passport and a photocopy of the data page.
- A self-addressed JPY 600 Letter Pack (sold at Japan Post and some convenience stores).
- JPY 9,000 in cash.
- For a change of name, original PSA documents, such as the marriage certificate or an annotated birth certificate.
Holders of older, non-electronic passports also need their PSA birth certificate and one valid ID with a photocopy.
How much does it cost?
| Item | Amount | Notes |
|---|---|---|
| Adult ePassport renewal | JPY 9,000 | Collection rate USD 1 = JPY 150 |
| Lost or damaged passport | JPY 30,000 | Includes the penalty fee; treated as a new application |
| Return by mail | JPY 600 | Price of the Letter Pack you buy yourself |
| Travel document in place of a passport | JPY 4,500 | For urgent travel home |
Osaka and Nagoya post their own yen amounts. There is no fee for booking the appointment, and fees are not refunded after payment.
How do you apply, step by step?
1. Check your post in the jurisdiction list on our Japan page
2. Book on passport.gov.ph and print the application form
3. Buy a JPY 600 Letter Pack and write your own address on it
4. Go on your date in proper clothes
Sleeveless tops, plunging necklines, jewelry and colored contact lenses are not allowed during the photo.
5. At the Embassy in Tokyo, wait for your call at Window 4, 5 or 6, pay at Window 2, then return for your photo and fingerprints
6. Check every detail before you sign
A mistake found after signing means a new application at your own cost.
7. Wait for the passport to arrive by registered mail
How long does it take?
The Embassy in Tokyo says passports are usually ready 1 to 2 months after you apply. It suggests renewing at least 8 months before your passport expires, and booking flights only once your passport has at least 6 months of validity.
Where to go
- Embassy in Tokyo, Consular Section: 5-15-5 Roppongi, Minato-ku, Tokyo 106-8537. Open 9:00 to 17:00, Monday to Friday. Passport line: 03-5562-1600, then 8, 223, # and 0.
- Consulate General in Osaka: Twin 21 MID Tower 24F, 2-1-61 Shiromi, Chuo-ku, Osaka. Phone +81 6 6910-7881.
- Consulate General in Nagoya: Hiroya Building, 3-31-3 Sakae, Naka-ku, Nagoya. Phone +81 52 211 8811. By appointment only.
How do I get my new passport in Japan?
The Embassy in Tokyo sends it to you by registered mail. You do not go back to claim it:
- Mailing: the Embassy uses the self-addressed JPY 600 Letter Pack you hand in on your appointment day.
- When: usually 1 to 2 months after you apply. Do not buy plane tickets until you have the new passport.
- Old passport kept uncancelled: when the new one arrives in Tokyo, you get your hagaki postcard. Mail the old passport to the Embassy, and both come back to you in the Letter Pack.
- When it arrives: check all the printed data and tell the Passport Unit right away if anything is wrong.
- Unclaimed passports: the Embassy says passports unclaimed after 6 months are cancelled.
The Consulates General in Osaka and Nagoya follow their own release steps. Check with your post.
Frequently asked questions
Can I keep my old passport while waiting for the new one in Japan?
The Embassy in Tokyo usually cancels the old passport when you apply. If you need it, ask them not to cancel it and give a self-addressed hagaki postcard. When the new passport arrives, you mail the old one in for cancellation and both come back to you in the Letter Pack.
Is there a penalty for renewing an expired passport in Japan?
No. The Embassy in Tokyo says there is no penalty for renewing an expired ePassport.
What do I need if my passport was lost in Japan?
A police report in English, an affidavit of loss, your PSA birth certificate, two valid IDs and JPY 30,000. It is handled as a new application. The Embassy can help translate the police report.
Can I renew at the Embassy in Tokyo if I live in Osaka?
The posts serve their own prefectures. If you live in Osaka, book with the Consulate General in Osaka.
How will I receive my new passport from the Embassy in Tokyo?
By registered mail, in the JPY 600 Letter Pack you gave on your appointment day. It usually takes 1 to 2 months.
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