Philippine Embassy Tokyo Appointment: How to Book
Quick answer
The Embassy in Tokyo uses two booking systems. Passport appointments go through the DFA Global Online Appointment System (GOAS) at passport.gov.ph. Notarial and other consular services are booked on the Embassy's own Setmore page. Both are free, and every passport applicant needs a confirmed online appointment.
For tips that apply at any Philippine post, see our embassy appointment guide.
What are the requirements?
- An email address you can open on your phone.
- Your passport details, typed exactly as printed.
- For passports: the application form printed from GOAS after booking.
- For notarial work: the document to be notarized on A4 paper, your original ID with A4 copies, and a JPY 600 Letter Pack.
How much does it cost?
| Item | Amount | Notes |
|---|---|---|
| Online appointment (GOAS or Setmore) | Free | Never pay anyone for a slot |
| Adult passport renewal | JPY 9,000 | Paid at the cashier on the day |
| Notarization | JPY 3,750 | Per document |
| Express notarial release | JPY 1,500 | Extra, per document; mailed the next working day |
How do you apply, step by step?
Passport
1. Open passport.gov.ph and choose the Philippine Embassy in Tokyo as your site
2. Pick a date and time, then confirm through the link sent to your email
3. Print the system-generated application form and bring it on the day
Notarial and other consular services
1. Open the Embassy's Setmore booking page
2. Choose the service, date and time
3. Bring two witnesses with valid IDs if you are signing a power of attorney, deed or agreement
You sign in front of the Embassy staff, not before.
How long does it take?
Notarized documents are mailed 3 working days after filing, or the next working day if you pay for express. The notarial window takes applications from 9:00 to 16:00, Monday to Friday.
Where to go
Consular Section, Philippine Embassy, 5-15-5 Roppongi, Minato-ku, Tokyo 106-8537. Open to the public 9:00 to 17:00, Monday to Friday. Main line 03-5562-1600.
If you live outside the Embassy's prefectures, book with the Consulate General in Osaka or in Nagoya. The Nagoya consulate sees clients by appointment only.
Frequently asked questions
Do I need an appointment for an OFW Pass or contract verification in Japan?
No, not at the Embassy. These are DMW services. Returning workers get the OFW Pass online, and contract verification is sent by post to MWO Tokyo or MWO Osaka.
Who can skip the queue at the Embassy in Tokyo?
On the day, seniors aged 60 and over, children aged 7 and under with their parents, persons with disability, solo parents with a Solo Parent ID and pregnant women are served first. The Embassy still asks every passport applicant to book online.
I cannot travel to Tokyo. Can I notarize a document another way?
Yes. You can have it notarized by a Japanese notary public and apostilled by Japan's Ministry of Foreign Affairs. An apostilled document does not need the Embassy.
What if I miss my appointment?
Book a new slot in the same system. The Embassy requires a confirmed online appointment for every passport application.
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