Filipinos in Japan 2026: Embassy, Passport, OEC
Quick answer
Japan has three Philippine consular posts: the Embassy in Tokyo, the Consulate General in Osaka and the Consulate General in Nagoya. Your prefecture decides which one serves you. An adult passport renewal at the Embassy in Tokyo costs JPY 9,000 and needs an appointment on passport.gov.ph. Work documents, Balik-Manggagawa help and OWWA are handled by the Migrant Workers Offices (MWO) in Tokyo and Osaka, which follow their own, different map of prefectures.
Which post covers your prefecture
The Embassy lists the consular jurisdiction of each post as follows.
| Post | Prefectures |
|---|---|
| Embassy, Tokyo | Akita, Aomori, Chiba, Fukushima, Gunma, Hokkaido, Ibaraki, Iwate, Kanagawa, Miyagi, Okinawa, Saitama, Tochigi, Tokyo, Yamagata |
| Consulate General, Osaka | Ehime, Fukuoka, Hiroshima, Hyogo, Kagawa, Kagoshima, Kochi, Kumamoto, Kyoto, Mie, Miyazaki, Nagasaki, Nara, Oita, Okayama, Osaka, Saga, Shiga, Shimane, Tokushima, Tottori, Wakayama, Yamaguchi |
| Consulate General, Nagoya | Aichi, Fukui, Gifu, Ishikawa, Nagano, Niigata, Shizuoka, Toyama, Yamanashi |
There is also an Honorary Consulate in Sapporo, Hokkaido, open by appointment only on Monday, Wednesday and Friday mornings.
Which MWO handles your work papers
The labor map is not the same as the consular map. MWO Tokyo covers 19 prefectures: Hokkaido, Aomori, Iwate, Miyagi, Akita, Yamagata, Fukushima, Ibaraki, Tochigi, Gunma, Saitama, Chiba, Tokyo, Kanagawa, Niigata, Nagano, Shizuoka, Yamanashi and Okinawa. MWO Osaka serves workers in the rest of Japan. So a worker in Shizuoka renews a passport through Nagoya but sends contract papers to MWO Tokyo.
Both MWOs verify employment contracts, help Balik-Manggagawa workers, and host OWWA welfare officers. MWO Tokyo does not charge for contract verification. Specified Skilled Worker (SSW) and Technical Intern Training Program (TITP) workers have their own document checklists at each MWO.
Services at the Embassy and Consulates
- Passport renewal, new passports, lost or damaged passports, and travel documents.
- Reports of birth, marriage and death, and marriage requirements.
- Notarial work: affidavits, special power of attorney, NBI clearance fingerprint forms, dual citizenship under RA 9225.
- Assistance to Nationals: victims of crime or abuse, detention, illness, death and repatriation.
- Overseas voter registration, open until 30 September 2027.
How much does it cost?
| Item | Amount | Notes |
|---|---|---|
| Adult passport renewal (Embassy, Tokyo) | JPY 9,000 | Collection rate USD 1 = JPY 150; bring a JPY 600 Letter Pack for mail return |
| Lost or damaged passport (Embassy, Tokyo) | JPY 30,000 | Includes the penalty fee |
| OWWA membership (MWO Tokyo) | JPY 4,000 | Rate posted for August 2026; USD 25 equivalent |
| Contract verification (MWO Tokyo) | Free | No fee for the verification process |
| OFW Pass or OEC for returning workers | Free | Issued by DMW |
Osaka and Nagoya collect their own yen amounts. Check their fee pages before you go.
How long does it take?
- Passport at the Embassy in Tokyo: usually 1 to 2 months, sent to you by registered mail.
- Balik-Manggagawa contract verification at MWO Tokyo: 10 to 15 working days, done by post.
Where do you apply?
| Office | Address | Phone | Hours |
|---|---|---|---|
| Embassy, Tokyo (Consular Section) | 5-15-5 Roppongi, Minato-ku, Tokyo 106-8537 | 03-5562-1600 | Consular Section 9:00 to 17:00, Monday to Friday |
| Consulate General, Osaka | Twin 21 MID Tower 24F, 2-1-61 Shiromi, Chuo-ku, Osaka 540-6124 | +81 6 6910-7881 | 9:00 to 17:00, Monday to Friday, except Philippine and Japanese holidays |
| Consulate General, Nagoya | Hiroya Building, 3-31-3 Sakae, Naka-ku, Nagoya, Aichi 460-0008 | +81 52 211 8811 | 9:00 to 17:00, by appointment only |
| MWO Tokyo and OWWA | Inside the Embassy, 5-15-5 Roppongi, Minato-ku, Tokyo | MWO 03-6441-0428 or 03-6441-0478; OWWA 03-6441-0959 | Call before you visit |
| MWO Osaka and OWWA | 7F FPG Links Midosuji, 4-3-5 Awaji-machi, Chuo-ku, Osaka | +81 6 6575 7593; OWWA hotline +81 70 2447 4016 | Check MWO Osaka before you visit |
After office hours, the Embassy's emergency mobile number is 080-4928-7979 (from outside Japan, +81 80-4928-7979). Osaka's emergency line is +81 90-4036-7984 and Nagoya's is +81 90-6580-6724. The DMW-OWWA hotline in the Philippines is 1348, or +632 1348 from abroad.
Going home for good
Before your last day, ask your employer for a certificate of employment and your final payslips. Keep your Residence Card copy and pension records. Then settle your Philippine benefits:
- SSS for OFWs: update your membership and keep contributions going if you plan to retire in the Philippines.
- Pag-IBIG for OFWs: check your savings and any MP2 or loan balance.
- OWWA membership and benefits: reintegration and livelihood programs for returning workers.
Recruitment agencies with approved job orders for Japan (DMW list)
Frequently asked questions
Should I go to the Embassy in Tokyo or the Consulate in Osaka?
It depends on your prefecture. Tokyo covers Kanto, Tohoku, Hokkaido and Okinawa. Osaka covers most of western Japan, from Mie and Kyoto to Kyushu. Nagoya covers Aichi, Fukui, Gifu, Ishikawa, Nagano, Niigata, Shizuoka, Toyama and Yamanashi. The full list is in the table above.
Can I renew my passport in Japan?
Yes. Book on passport.gov.ph for the post that covers your prefecture, then appear in person. At the Embassy in Tokyo the adult fee is JPY 9,000.
Where do I get an OFW Pass or OEC in Japan?
Returning workers with the same employer get it free through DMW online. If you changed employer in Japan, send your contract papers to MWO Tokyo or MWO Osaka first. See OEC in Japan.
Does the Embassy go outside Tokyo?
Yes. It runs consular outreach missions in other prefectures, for example in Miyagi. Dates are posted on the Embassy website.
How do I check an agency for a job in Japan?
Search the agency on the DMW list before you pay anything. See how to check an agency.
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